What you’ll make
Dictate and save one short email draft you’ve checked yourself.
Worked example
A class reminder for a video course
You teach a video course called Luma Lab and often need to paste the class notes link. You add the name to your dictionary and practice a spoken shortcut for the link.
You dictate a reminder for learners and a separate unsent team update. Before using either draft, you check the link, spelling, and deadline.
Before you start
- Install Wispr Flow on a supported device from the vendor's site and have a microphone available. Pick a blank note where a mistaken insertion carries no consequences.
- Choose a few tricky product names and one short block of text you type often. Use invented names and dates in your practice email and Slack message.
Pick an email you can practice with
Choose a short message with one purpose and one action. Write down any names, dates, or links you’ll need to spell or paste exactly. Open an empty note to try dictation first.
I want to remind Luma Lab learners to read the class notes before lesson two.
I know what the email needs to say, and I have the correct course name and class notes link ready.
Try the shortcut, then dictate the draft
Use the start and stop shortcut shown in Flow. Speak one sentence into the note and check it appears where you put your cursor. Once that works, click into an unsent email draft and dictate the main point, then the next step.
I say “Open the Luma Lab class notes before lesson two.”
Flow might insert the sentence as I said it or turn the name into “Lunar Lab.” I’d correct that before keeping the line.
Fix names and add the exact link
Read the message from top to bottom. Cut any false starts, correct the name, and paste the link from your source. If a course name keeps coming back wrong, add the correct spelling to Dictionary and try it again in your note.
Save the checked draft
Open the link yourself and check the message gives the reader one clear next action. Keep the draft ready to review or send when you choose.
- The names and timing match your notes.
- The link opens the right page.
- The reader can tell what to do next.
Optional: Reuse a phrase you type often
Try dictating one recurring line, like the opening of a status update. If your setup supports saved phrases or vocabulary, add the wording and test it in a blank note.
Plan a dictation test with words I really say
Use this with your platform and a few recurring phrases to test plain dictation, Dictionary, and Snippets in a blank note.
I’m setting up Wispr Flow on [platform and version]. I mostly dictate [email, Slack, or other drafts]. Here are [product names, known spellings, a repeatable error if I’ve seen one, and a short snippet expansion]. Give me a blank-note test script with the sentence to say, the expected text, and what to write down. Include a basic insertion, a realistic sentence with a number, two tries at a custom term, and a snippet test next to a normal phrase that sounds similar. Use the shortcut and permissions I see in my app. If I haven’t supplied them, leave those as checks instead of guessing what my version shows. Help me choose a distinctive snippet trigger and a short expansion. Include a way to compare the actual output with the saved text before I use it in a live message.
Clean up this dictated email for review
Use this with the rough email and your intended ask to turn the dictation into an unsent draft.
Edit this dictated draft [text] for [recipient, relationship, and intended ask]. Start with the main point, add the context they need, and end with the action you want them to take. Clean up restarts, spoken punctuation, and repeated lines. Preserve commitments, names, product terms, dates, amounts, links, and the strength of my ask. If a phrase could be a misheard word or private aside, flag it below the draft with the original words and a question for me. Return an optional subject and an email body ready for me to review.
Check this Slack message before I send it
Use this with your unsent message and the known names, links, and dates to catch dictation errors.
Here’s [unsent Slack draft] for [channel or teammate], with [verified names, dates, time zone, and links]. Rewrite it as a short status and one clear ask. Keep the direction of the request and any agreed owner. If it sounds like someone is being assigned new work, flag the line so I can check it. Below the draft list every mention, name, number, date, and link that I should verify. Keep uncertain spellings and missing links as placeholders. Give me text to paste after I’ve checked it.
Troubleshooting
Flow records my voice but no text appears. What should I check?
Return to a plain note and verify the cursor is in an editable field. Check platform permissions and the shortcut in Flow. If Flow shows a paste-last-transcript option, use it to recover the text.
Why does the snippet appear in everyday speech?
Replace the trigger with a longer distinctive phrase. Try the new trigger and a normal sentence containing similar words before using it in email.